Part-Time Receptionist, Bilingual Spanish a plus

Part-Time Receptionist, Bilingual Spanish a plus Administration

Job Summary:

The Receptionist provides communication between the community and employees of the Priority Center. This position also provides support to the Executive Administrative Assistant role as well as other departments as needed. This position is a part-time role, Tuesday through Thursday, 8:30AM to 5:00PM.

Goals:

  1. Create a warm, inviting and safe environment for staff, clients, visitors and guests
  2. Continue to learn new skills to improve work efficiency and performance
  3. Seek out other activities to support the operations of the Center as directed by the Executive Administrative Assistant

 

Essential Duties and Responsibilities:

Reception

  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Enforce name badge and access card policy by making sure staff members, interns, and core volunteers wear the appropriate color identification badge and carry their access card at all times
  • Remind visitors and one-time volunteers to sign in, wear a badge and secure badges back upon exit
  • Answering, screening and forwarding incoming phone calls
  • Check the Center’s general voicemail box every morning and throughout the day, forwarding all messages to the appropriate party expediently
  • Keep reception area clean, professional and free of clutter
  • Handout Employment Applications and questionnaires to applicants as requested by Human Resources
  • Distribute incoming faxes into mailboxes
  • Receive, log and distribute packages and deliveries
  • Process and distribute incoming mail with Executive Administrative Assistant on a daily basis
  • Provide translations as needed

 

Office Support

  • Provide copying and filing assistance when requested by programs and departments
  • Keep supply room organized and tidy
  • Create colored identification badges for staff members, interns, and core volunteers
  • Check and restock printer paper on a daily basis
  • Update Front Desk Manual as needed
  • Prepare and order office supplies as needed
  • Assist in bulk mailing as needed

 

Executive/ Administrative Dept. Support

  • Work with Executive Administrative Assistant to coordinate business activities, such event mailings, RSVPs, food ordering and conference room reservations
  • Assist with monthly tour events
  • Work with Operations team on projects as needed
  • Create, fold, label and group bulk mailing of flyers, newsletters and other mailings as assigned
  • Put together Press Kits as needed
  • Put together volunteer packets as needed

 

Other essential responsibilities

  • Manage and update employee global list as staffing changes, new hires and exits occur on a weekly basis
  • Update the agency wide emergency folder on a monthly basis
  • Create anniversary plaques on a monthly basis
  • Create welcome signs for new hires
  • Prepare electronic signatures and business cards for new staff
  • Support programs/departments with specific projects if requested
  • Answer general questions about the agency, services and programs

 

Position Qualifications:

  • Must have positive and professional attitude
  • Must have experience working in an administrative capacity
  • High school diploma required, some college preferred
  • Knowledge of Word, Excel, Outlook and PowerPoint preferred
  • Solid written and verbal communication skills
  • Multitasking and time-management skills, with ability to prioritize tasks and multitask
  • Bilingual Spanish/English strongly preferred, but not required

 

To Apply:

Current interested staff members please submit completed Internal Job Application with all signatures (found on the Shared Drive>4 Staff Resources), to Ashley Espeseth at [email protected] by July 22.

 

Know someone who’s interested?

Don’t forget about our staff member referral program!

Please ask them to send their application, resume and salary expectation to [email protected] referencing the position title in the subject line.