Part-Time Administrative Assistant – Bilingual Spanish

Part-Time Administrative Assistant – Bilingual Spanish

Part-Time Administrative Assistant – Bilingual Spanish required



Job Summary:

The Administrative Assistant position provides support to the First Five Orange County Children & Families Commission (First 5) and Orange County Social Services Agency (SSA) specifically the CalWORKS HVP funded program by assisting the Program Director and Program Services Coordinator in a variety of administrative duties including, but not limited to the data entry of client information into the Bridges Connect system.



  • Ensure accuracy of all work completed
  • Meet deadlines of assigned tasks
  • Continue to learn new skills to improve work efficiency and performance
  • Seek out other activities to support the operations of the Center


Essential Duties and Responsibilities:

  • Statistics and Reporting
    • Assist with monthly stats as needed.
    • Review weekly productivity numbers for home visits, Direct Service Hours (DSH), travel time, and other related information as directed.
    • Complete Program Expense Report at the end of the month to include all staff’s expenditures.


  • Data Entry
    • Enter Family Information Forms into Bridges Connect.
    • Enter and assign new referrals into Bridges Connect and other CalWORKS HVP data management platforms.


  • Administrative Duties
    • Provide clerical, typing, and filing assistance to direct service staff as needed
    • Type and send no contact letters to clients and pending referrals
    • Assist Program Services Coordinator in scheduling Initial Needs Assessments for new client referrals and providing more program details to clients if needed.
    • Represent programs at community outreach events
    • Assist with screening new referrals for client information, client schedule, and additional details regarding client issues as needed.
    • Contact referring parties to obtain additional information and advise of waitlist
    • Complete quality assurance calls monthly
    • Translate satisfaction surveys and other documents
    • Create KIPS DVDs to be given to clients
    • Assist with obtaining new resources for clients and updating them into Program Resource List.
    • Provide agency reception area coverage as needed
    • Attend monthly Admin Assistant meetings and case reviews
    • Attend weekly supervisions
    • Conduct Spanish fluency tests with potential interns and employees


  • Office Maintenance
    • Monitor and maintain the CalWORKS HVP Program materials
    • Manage Program Inventory Sheet
    • Assist with closed file electronic maintenance and storage
    • Support with mailers, copying, filing, translating, and general clerical projects outside the CalWORKS HVP program if requested by immediate supervisor


Position Qualifications:

  • Strong knowledge of Word, Excel, Access, Outlook, and PowerPoint desired
  • Ability to multi-task
  • Bilingual Spanish/English required
  • 1 year of office administration, data entry, or related experience
  • Basic computer skills
  • Excellent phone and interpersonal skills
  • HS or equivalent


To Apply:

Current interested staff members please submit completed Internal Job Application with all signatures (found on the Shared Drive>4 Staff Resources), to Jaime Raygoza at [email protected] by October 7, 2020.


Know someone who’s interested?

Don’t forget about our staff member referral program!

Please ask them to send their application, resume and salary expectation to [email protected] referencing the position title in the subject line.