Administrative Assistant (Bilingual Spanish)

Administrative Assistant (Bilingual Spanish)

Part-Time

CalWORKS Home Visiting Program

 

The Priority Center is seeking a part-time bilingual Spanish Administrative Assistant for its CalWORKS Home Visiting Program. CalWORKS HVP serves high risk families, with children aged 0- 5 years that could benefit from a program that includes parent education, case management and linkages to community resources.  The Administrative Assistant supports the day-day operations of both programs.

 

Job Summary:

The Administrative Assistant-Data Entry position provides support to the First Five Orange County Children & Families Commission (specifically the CalWORKS HVP) funded programs by assisting in the required data entry of client information into the Bridges Connect system and performing other duties.

 

Goals:

  1. Ensure accuracy of all work completed
  2. Meet deadlines of assigned tasks
  3. Continue to learn new skills to improve work efficiency and performance
  4. Seek out other activities to support the operations of the Center

 

Essential Duties and Responsibilities:

  • Statistics and Reporting
    • Assist with monthly stats as needed.
    • Collect weekly productivity numbers for home visits, Direct Service Hours (DSH), travel time and referrals made from CalWORKS HVP caseworkers and email to supervisors.

 

  • Data Entry
    • Enter Family Information Forms into Bridges Connect
    • Enter new referrals into Bridges Connect
    • Compile CalWORKS HVP data

 

  • Administrative Duties
    • Provide clerical, typing, and filing assistance to direct service staff as needed
    • Type and send no contact letters to clients and pending referrals
    • Responsible for being the first point of contact for families calling the center to inquire about the CalWORKS HVP program; discuss program details with potential clients
    • Represent programs at community outreach events
    • Screen new referrals for client information, client schedule, and additional details regarding client issues
    • Contact referring parties to obtain additional information and advise of waitlist
    • Complete quality assurance calls monthly
    • Translate satisfaction surveys and other documents
    • Create KIPS DVDs to be given to clients
    • Assist with obtaining new resources for clients
    • Provide agency reception area coverage as needed
    • Attend monthly Admin Assistant meetings and case reviews
    • Attend weekly supervisions
    • Conduct Spanish fluency tests with potential interns and employees

 

  • Office Maintenance
    • Monitor and maintain the CalWORKS HVP Program materials
    • Assist with closed file maintenance and storage
    • Support with mailers, copying, filing, translating, and general clerical projects outside the CalWORKS HVP program if requested by immediate supervisor

 

Position Qualifications:

  • Strong knowledge of Word, Excel, Access, Outlook, and PowerPoint desired
  • Ability to multi-task
  • Bilingual Spanish/English required
  • HS or equivalent

 

To Apply:

Current interested staff members please submit completed Internal Job Application (attached) to Justina Ryan-Baldwin at [email protected] until Friday, May 7th, 2021.

 

Know someone who’s interested?

Don’t forget about our staff member referral program!

Please ask them to send their application, resume and salary expectation to [email protected] referencing the position title in the subject line.